Follow-Up Email Templates — 10 Professional Follow-Ups

Subject: Great meeting you — next steps on [Topic]

Hi [Name],

Thanks for taking the time to meet today. I really enjoyed discussing [specific topic]. As mentioned, I'll [action item you committed to] by [date].

Looking forward to [next step]. Let me know if you need anything in the meantime.

Best,
[Your Name]

Subject: Re: [Meeting Topic] — action items

Hi [Name],

Quick recap from our conversation:

1. [Action item 1] — [Owner]
2. [Action item 2] — [Owner]
3. [Action item 3] — [Owner]

I'll have [deliverable] ready by [date]. Sound good?

[Your Name]

Subject: Thank you — [Position] interview

Hi [Interviewer],

Thank you for the opportunity to interview for the [Position] role today. I especially enjoyed learning about [specific thing discussed].

Our conversation reinforced my excitement about [company/team]. I believe my experience in [relevant skill] would be a great fit for [specific need they mentioned].

Please don't hesitate to reach out if you need any additional information.

Best regards,
[Your Name]

Subject: Re: [Original Subject]

Hi [Name],

I wanted to follow up on my email from [date]. I know you're busy, so I'll keep this brief.

[One sentence adding new value or context]. Would [specific time] work for a quick call?

Thanks,
[Your Name]

Subject: Quick question about [Topic]

Hi [Name],

I sent a note last week about [topic]. Not sure if it got buried — it happens!

The short version: [1-2 sentence summary]. Can I send over more details?

Cheers,
[Your Name]

Subject: Should I close the loop?

Hi [Name],

I've reached out a couple of times about [topic]. I don't want to be a bother — if the timing isn't right, no worries at all.

If you're still interested, I'm happy to [specific next step]. Otherwise, I'll close this out on my end.

Either way, thanks for your time.

[Your Name]

Subject: Great connecting at [Event]

Hi [Name],

It was great meeting you at [event] yesterday. I really enjoyed our conversation about [topic].

As promised, here's [resource/link/contact you mentioned]. I'd love to continue the conversation — are you free for coffee next week?

Best,
[Your Name]

Subject: [Name] — thought of you

Hi [Name],

We connected at [event] a while back. I came across [article/resource/opportunity] and immediately thought of our conversation about [topic].

[Link or brief description]. Hope it's helpful!

All the best,
[Your Name]

Subject: Re: [Product/Service] for [Company]

Hi [Name],

Following up on our demo last [day]. I've been thinking about [specific challenge they mentioned] and wanted to share how [similar company] solved it using [product feature].

Would it be helpful to walk through that use case? Happy to set up a 15-min call.

Best,
[Your Name]