Introduction Email Templates — 15+ Professional Self-Intro Emails

New job, networking, client handoff, team transfer. Name → role → why → ask. Copy, customize, send.

Formula: Who you are → Why you're writing → Relevant background (1-2 sentences) → Specific ask or next step. Under 150 words.

🏢 New Job / New Team

First Day — Team Intro

Subject: Hi Everyone! — [Your Name], New [Role]

Hi team,

I'm [Name], and I'm thrilled to be joining as your new [role]! I'll be working on [area/project].

Quick background: I previously worked at [company] where I [relevant experience]. I'm excited about [something specific about the team/company].

I'd love to meet everyone — feel free to grab me for coffee, Slack me, or just say hi. Looking forward to contributing!

Best,
[Your Name]

Team Transfer

Subject: Joining [Team Name] — [Your Name]

Hi [team],

I'm excited to share that I'll be joining your team as [role], starting [date]. I've been at [company] for [time] working on [previous area].

I'm looking forward to bringing my experience with [relevant skill] to help with [team goal]. Please let me know how I can hit the ground running.

Happy to chat anytime!
[Your Name]

🤝 Networking

Mutual Connection

Subject: [Mutual Contact] Suggested I Reach Out

Hi [Name],

[Mutual Contact] mentioned you'd be a great person to connect with about [topic]. I'm [Your Name], [your role at company].

I'm particularly interested in [specific thing about their work]. Would you be open to a 15-minute coffee chat? I'd love to learn about your experience with [specific topic].

Happy to work around your schedule.
[Your Name]

Cold Networking

Subject: Fellow [Industry] Professional — Quick Question

Hi [Name],

I found your [article/talk/profile] about [topic] and it resonated with me. I'm [Your Name], [role] at [company], working on [related area].

I'd love to hear your perspective on [specific question]. Would you be open to a brief 15-minute call?

Thanks for considering,
[Your Name]

💼 Client / Account

New Client Introduction

Subject: Your New Point of Contact — [Your Name]

Hi [Client Name],

I'm [Your Name], your new [role] at [company]. I'll be your primary contact for [project/account] moving forward.

I've reviewed your account and I'm familiar with [specific detail to show preparation]. I'd like to schedule a brief kickoff call to align on priorities and answer any questions.

Would [2-3 times] work for you?

Looking forward to working together,
[Your Name]

Account Handoff

Subject: Account Transition — Introducing [New Contact]

Hi [Client],

I wanted to let you know that [New Contact] will be taking over as your [role] effective [date]. [New Contact] brings [relevant experience] and is already up to speed on your account.

CC'ing [New Contact] here for a warm introduction. They'll be reaching out to schedule an intro call.

It's been a pleasure working with you,
[Your Name]

🎓 Informational / Mentorship

Requesting Mentorship

Subject: Aspiring [Role] — Would Love Your Guidance

Hi [Name],

I'm [Your Name], a [student/junior professional] at [school/company]. I came across your work on [specific thing] and found it incredibly inspiring.

I'm working toward [career goal] and would greatly value your perspective. Would you be open to a 20-minute virtual coffee? I have a few specific questions about [topic].

I understand you're busy and appreciate any time you can spare.

Respectfully,
[Your Name]

Post-Event Introduction

Subject: Great Meeting You at [Event]

Hi [Name],

It was great chatting with you at [event] about [topic]. I'm [Your Name] — we talked about [specific conversation detail].

I've been thinking about what you said regarding [point they made] and would love to continue the conversation. Would you be up for a coffee in the next couple weeks?

Best,
[Your Name]

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First impressions matter. Have these ready for your next new job, client, or networking opportunity.

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💡 Pro Tips

🚫 Common Mistakes

FAQ

Who you are + why you're writing + relevant background + specific ask. Under 150 words.

Name, role, background, excitement, invitation to connect. Keep friendly and brief.

Reference connection, your role, why them specifically, ask for 15 min coffee.

Your role, reference their account, show prep, propose kickoff call.

Background, relevant experience, excitement, ask how to help. Friendly and humble.

100-150 words max. Name, role, background, purpose, next step.

Include context: "Introduction — [Name], New [Role]" or "[Mutual Contact] Suggested..."

Short, respectful, value-focused. They scan, don't read. Get to the point fast.

Lead with connection name. 4x response rate. Reference in subject line.

3-5 business days. Reference original, add value, re-state ask. 80% of responses are follow-ups.