After interviews, meetings, referrals, gifts, help. Gratitude that leaves a lasting impression.
Send within 24 hours. Be specific (not generic "thanks"). 3-5 sentences. Reference what you're grateful for.
Subject: Thank you — [Position] conversation
Hi [Name],
Thank you for taking time to discuss the [Position] role. I'm genuinely excited about [specific aspect of the role/company discussed].
Our conversation about [topic] confirmed that my experience in [skill] aligns well with what you're building. I'm confident I can contribute to [specific goal].
Please don't hesitate to reach out if you need anything else from me.
Best regards,
[Your Name]
Subject: Thanks for today — [Topic]
Hi [Name],
Really appreciated the discussion today. Your insight about [specific point] gave me a lot to think about.
I'll have [action item] ready by [date] as we discussed. Looking forward to our next steps.
Thanks again,
[Your Name]
Subject: Thank you for the referral!
Hi [Name],
I wanted to thank you for connecting me with [Contact Name]. We spoke today and [positive outcome / next step].
I really appreciate you thinking of me. It means a lot. I'd love to return the favor — let me know if I can ever help you with [relevant area].
Grateful,
[Your Name]
Subject: Thank you so much!
Hi [Name],
I'm so grateful for [specific gift/favor]. It was incredibly thoughtful of you to [what they did].
[Specific detail about how you'll use it / how it helped]. You really made my [day/week/life easier].
Thank you again — you're the best.
Warmly,
[Your Name]
Subject: Shoutout — great work on [Project]
Hi [Name/Team],
I wanted to recognize the incredible work on [project]. Specifically, [person]'s contribution to [detail] and [person]'s work on [detail] made all the difference.
The result speaks for itself: [specific outcome]. Thank you for going above and beyond.
[Your Name]
Subject: Thank you for your guidance
Hi [Name],
I've been reflecting on our conversations and wanted to let you know the impact you've had. Your advice about [specific guidance] helped me [specific outcome].
I wouldn't be where I am today without your mentorship. Thank you for investing your time in me.
With gratitude,
[Your Name]
Subject: Thank you for choosing [Company]
Hi [Name],
Thank you for your recent [purchase/project]. We truly appreciate your business and trust in our team.
If you have any questions or need anything at all, don't hesitate to reach out. We're here to help.
Best,
[Your Name]
[Company]
Gratitude is memorable. Use these whenever someone helps you.
Within 24 hours. Same day for interviews.
2-4 hours. Reference discussion. Reiterate interest. Under 5 sentences.
3-5 sentences. Be specific. Generic thanks is forgettable.
Email for speed. Handwritten for personal. Both is ideal.
Be specific about each person's contribution. CC their manager.